Operations & Governance

Transparent and efficient operational framework of Satya Sanatan Trust

Operational Flowchart

Operational Steps:

1. Step 1: Initial Assessment
2. Step 2: Planning
3. Step 3: Execution
4. Step 4: Monitoring
5. Step 5: Review

Hierarchy & Monitoring Policy

  • • Role 1: Responsibilities
  • • Role 2: Monitoring Guidelines
  • • Role 3: Escalation Process

1. Needs Assessment

Identification of community needs through surveys and field research

2. Planning & Resource Allocation

Development of project plans and allocation of necessary resources

3. Implementation

Execution of projects by respective teams with proper documentation

4. Monitoring & Evaluation

Regular assessment of project progress and impact measurement

5. Reporting & Documentation

Preparation of detailed reports and financial statements

6. Feedback & Improvement

Incorporating stakeholder feedback for continuous improvement

Roles & Responsibilities

Vice Chancellor (VC)

  • Overall strategic direction and vision
  • Final decision-making authority
  • External representation
  • Resource mobilization

Board of Directors

  • Policy formulation
  • Financial oversight
  • Governance and compliance
  • Risk management

District Coordinators (DC)

  • Regional operations management
  • Team supervision
  • Local stakeholder engagement
  • Progress reporting

Block Coordinators (BC)

  • Block-level implementation
  • Field team management
  • Community mobilization
  • Data collection

Field Staff & Volunteers

  • Direct implementation
  • Beneficiary interaction
  • Ground-level reporting
  • Feedback collection

Monitoring & Feedback Process

1
Regular Field Visits

Scheduled and surprise visits to project sites by monitoring teams

2
Data Collection

Systematic collection of quantitative and qualitative data

3
Stakeholder Feedback

Gathering input from beneficiaries, staff, and partners

4
Analysis & Reporting

Thorough analysis of data and preparation of reports

5
Corrective Actions

Implementation of improvements based on findings

Security & Transparency Mechanisms

Financial Transparency

  • Annual financial audits by CA firms
  • Quarterly financial disclosures
  • Donation tracking system
  • Publicly available annual reports

Data Security

  • Encrypted databases
  • Role-based access control
  • Regular security audits
  • GDPR compliance

Our Commitment

We are committed to maintaining the highest standards of governance, accountability, and transparency in all our operations.

ISO 9001:2015 Certified SSL Secured 80G & 12A Certified

Team & Structure

Our organizational framework and dedicated team

Employee Hierarchy

Designation Responsibilities
Vice Chancellor (VC) Overall strategic direction, policy making, and final decision authority
Board of Directors Governance, financial oversight, and long-term planning
District Coordinators (DC) Oversee multiple blocks, coordinate with BCs, and report to Board
Block Coordinators (BC) Manage field staff, implement programs at block level, and collect field data
Field Staff & Volunteers Direct implementation, community engagement, and ground-level operations

Organizational Chart

Vice Chancellor
Strategic Leadership
Board of Directors
Governance & Oversight
District Coordinators
Regional Management
Block Coordinators
Local Implementation
Field Staff & Volunteers
Ground Operations

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